Portfolio Administrator Permanent

4957128 Sales 23 Sep 2020
myRecruit Western Cape
Market related
Detail Information
Job Summary
Position for Portfolio Administrator
Job Description

Do you want to join a Top Notch Company as a PORTFOLIO ADMINISTRATOR? Do you have 2+ years’ experience managing 250 properties and want to be part of a dynamic, forward thinking Company?
Then look no further.
Non negotiable PAYPROP & RED RABBIT experience.


SECTOR:                 FINANCE



  • Monthly list to team on tenants that are vacating on allocated portfolio

  • Send Vacating checklist to all tenants who give notice on allocated portfolio

  • Attend AGM’s on allocated blocks in person or via zoom

  • Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to

  • Receive rental application and open file on laptop, prepare all docs

  • Upload lease to payprop and debit order form

  • Create property, create tenant and create invoices on payprop.

  • Monthly statements to Landlord

  • Monthly statements to tenants and invoices

  • Attend to monthly reconciliation of rental payments on allocated portfolio

  • Attend to monthly account payments for Landlord

  • Attend to Deposit refund payments within 14 days

  • Load deposit processing fee on deposit refunds

  • Follow up on tenants in arrears as per strict process LOD on 4th of every month

  • Investors to be kept updated on late payments at all times

  • Have an action plan in place to collect arrears

  • Eviction instructions to be handed to attorneys o.b.o owner if requested

  • Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded

  • When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on

  • Attend to problems with water and electricity accounts


  • NQF 4 or working towards completing your NQF 4

  • Experience with rentals

  • Great administrative skills

  • Excellent communication skills and telephone etiquette

  • Red Rabbit, Payprop, Excel, Google docs

Interested?  Apply on our website at or e-mail ***email*** today.

Should you not hear back from us within 10 working days, please consider your application as unsuccessful.  We will retain your credentials for future similar roles.

Key Skills / Requirements
Please refer to description